How (and Why!) to Create a Master Timeline for Your Wedding Day | Guest Post

July 18, 2017
You will spend months and months negotiating the details of your big day with your families, attendants and vendors. Many suggestions, demonstrations – and agreements – will be made during these months, and it can be truly daunting to try to keep track of them all. You’ll also be far too busy on the wedding day to manage your own logistics! A master timeline document is your secret weapon against chaos and skipped details.

Attach Copies of Your Vendor Agreements
Where should you start? As you meet with your wedding professionals, make sure you get all agreed details in some kind of written format. Most will have contracts, some will at least email agreements, and in the worst-case scenario, you can always send an email or letter to a vendor clearly stating your expectations. If you have to do this, request confirmation of receipt of the letter, and explain in the text that should the vendor not respond, you assume that both of you are in agreement about the details in your communication.

You should summarise the details of these contracts and agreements in your timeline, but attach full copies too, just in case someone needs to follow up on your behalf.

Create a Contact List
In the event of some kind of last-minute hiccup, you’ll want easy access to all of your important contacts. Start your timeline with a list that includes the name, role, and day-of contact phone number (be certain this is the number that will be with your family member, attendant, or vendor on the wedding day).

If you want to go the extra mile, make a notes column where you can jot down important reminders for yourself and your coordinators. Include things like “should drop off pink bridesmaid dresses at ceremony site on Friday,” and “will bring the flower girl basket to rehearsal”. The more specific you are with your notes, the less likely it will be that everyone will have 1000 questions for you during the wedding weekend. 

Questions lead to stress, and you don’t need added stress while you’re taking the biggest step of your life.

Make Chronological Notes
Imagine walking through the wedding day and seeing everything as it unfolds, as if you could personally witness everything from your bridesmaids arriving with their pink bridesmaid dresses in tow through your own departure. Write the next part of your document as the actual hour-by-hour, minute-by-minute timeline. Start with the earliest vendor arrival or hair/makeup appointment and end with your departure. 

Don’t neglect the who, what, where, when and why questions – they will help you include as much detail as possible.

Packing List
After the timeline notes, create lists of all of the things that need to arrive at the ceremony and reception sites. Note who will bring each item and when it should be expected. Also, include who is responsible for breaking down each item and taking it home.

Share Your Document
If you are not hiring a wedding planner, you’ll need to share your final document with all of your attendants, your wedding professionals and anyone else responsible for any aspect of the wedding day. It’s helpful to have this before the rehearsal, so give yourself a deadline and stick to it. The sooner you finalise your details, the better.

Many things can wrong on the wedding day, and many are easy to fix if you have a clear plan. A timeline is an invaluable tool for avoiding these mistakes. Start yours today.

flowers in a vase on a table

Guest Post by Wendy Dessler "Wendy is a super-connector with Outreachmama who helps businesses find their audience online through outreach, partnerships, and networking. She frequently writes about the latest advancements in digital marketing and focuses her efforts on developing customised blogger outreach plans depending on the industry and competition."

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